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IT project management
NMIMS Global Access
School for Continuing Education (NGA-SCE)
1. Chander
Stationary Pvt. Ltd. makes and sells notebooks in Western India. It has gotone
plant in Pune and the other one in Surat. It is planning to implement
CRMsolution. Since its ERP implementation project had got delayed and exceeded
budget,the management wants to be more careful this time. It has appointed you
to advice onthe process of identifying the project risks. Which tools and
techniques would yourecommend?
Answer: Risk isa part
and parcel of all our everyday business activities. Managing a projectinvolves
planning a unique set of tasks performed within a set of rules tomeet the
project objectives. Accomplishing the defined objectives throughsuccessful
completion of these tasks helps to achieve success.However, all projects come
across certain uncertainty which slows down theproject’s progress. These
uncertainties are termed as risk which arises fromvarious sources and may have
profound impact on the project. It acts ashindrance to the project goals. The
list of risks produced during riskidentification process is usually
unmanageable or difficult to understand.
Risk management
process helps you to access all possible risks that projectfaces, prioritise
the risks according to their impact on the
2. Your
colleague is fed up managing the conflicts within the team. She has
approachedyou for guidance. What kind of guidance would you provide to her?
Answer: Organisational
conflict isdue to the actual or perceived differences in needs, interests,
objectives andvalues of people working together. Conflicts in organisations
occur betweenthe following members:
·
Individuals
within the organisation.
·
Individual
and group(s) in the organisation.
·
The
staff and the organisation.
Conflicts in
organisations arise due to the following factors:
·
Ideology: The perceptions and beliefs of
individuals in the conflict are different.
·
Objectives: The objectives of those involved in
the conflict can be very different. Even if the people involved in the conflict
have the same objectives, they may want to use different methods to achieve the
objectives.
·
Territorial perceptions: People
3. "Today
is the day that we have been waiting for so long. The system has finally
gonelive successfully.” Mr. Tabrez was so happy making this announcement to his
projectmanagement team. After all the team had worked so hard for last several
months toreach this milestone. “Let me apply for a leave now! I need to go to
my native place tosee my wife and my new-born baby” The first reaction came
from Sameer, who hadbeen working on this project for last several weeks without
a single day off. “Oh, weare not done yet!” Mr Tabrez quickly said. “Yes, you
should go to your native placenow. But others please note that we have yet to
have an administrative closure! Wehave not yet received the project sponsor
acceptance and the final presentation is stillpending!” These statements from
Mr. Tabrez surprise almost everyone present in theconference room.
a. How will Mr.
Tabrez explain about the project sponsor acceptance?
b. How will Mr.
Tabrez explain about importance of final presentation?
Answer: a) In the
project lifecycle the final phase of projects is the project closure.Closure of
a project is a systematic process where we need to identify arelease plan for
the project deliverables, documentation, supplier contractsand resources.The
project manager is responsible for ensuring the changing projectenvironmental
conditions. The emphasis for success is on pre-planning.Risk management will be
both undemanding and successful when there areprevious projects from where the
knowledge of the experience can beuseful. So; when a project closes, it is a
standard practice to debrief, recordand analyse the instances of improvement,
especially the risk aspect.This debriefing procedure of project closure
provides a basis for the projectsuccess and the lesson learnt from it.
Project sponsor
acceptance
Project sponsors
are people who define the objectives of a project, analysesthe feasibility of
the project and approve the allocation of
Dear students, get fully solved
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Do send your query at :
or call us at :08263069601
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